Annual Meeting and Board of Director Meeting Minutes

 

Additional Board of Directors monthly minutes will be posted as they are received.


Copies of the minutes from previous meetings are available. See the League Secretary.


The next Board of Directors Meeting will be heldJune 12th


MINUTES OF THE MAY 8,  2016 BOARD OF DIRECTORS MEETING

These minutes will be approved at the next Board of Directors Meeting

Commissioner Kevin Conklin called the meeting to order at 17:30 pm.


Members Players/Managers present: Kevin Conklin, Bob Lathrop, Helen Orr, Tim Cromwell and Jim Greeley



1.SECRETARY’S REPORT

The board reviewed the April meeting minutes


2.PLAYER/MANAGER COMMENTS

none


3.TREASURER’S REPORT

The checking balance is $10,624.05


4.COMMISSIONER’S REPORT

A.Discussed the Tuesday/Thursday morning games and decided to begin May 23rd. Kevin will send a note to the managers to advise their players and Edson to post on the web site.

B.New players continue to call they will be advised they can join the Tuesday/Thursday portion after completing the forms, no registration fee yet. They will be available for substituting for any team.

C.We reviewed the “runner from home” it was approved any player may come off the list at any time, but cannot return if they then determine it was too soon. The name must be provided to the commissioner prior to being removed.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

Only one game didn’t have the assigned umpire show up. Teams playing provided umpires while at bat. No issues were found.


6.INTERNAL COMPETITION

Discussed the standings noted the new additions to the Hawks, Cardinals and Ravens have reversed their position in the league from the bottom to the top.


7.EXTERNAL COMPETITION

None


8.SOCIAL COMMITTEE

The tentative date for the fall picnic will be Sept 17th.


9.PUBLIC RELATIONS

There are a few outstanding sponsors still needed to support the league. The commissioner will promote Paul’s pizza and the UPS stores in the next newsletter.


10.OLD BUSINESS

None


11.NEW BUSINESS NEW BUSINESS

None


12.NEXT BOARD MEETING

Next meeting is scheduled for Monday, June 12th, 2017, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 13:30 pm.


Respectfully submitted,


Kevin Conklin



MINUTES OF THE DECEMBER 11,  2016 BOARD OF DIRECTORS MEETING

These minutes will be approved at the next Board of Directors Meeting


NOTE 1:  11 December two individuals were confirmed to the board, Tim Cromwell, (Public relations), Don Giannini, (External Competition).


NOTE 2:  These minutes to be approved at the next regular Board meeting on March 13, 2017.


Commissioner Kevin Conklin called the meeting to order at 18:12 pm following an informal meeting of the Board.


Board members present:  Tim Cromwell,   Don Giannini, Kevin Conklin, Bill Hettinger, Helen Orr, Jim Greeley, and Carroll Grant


Board members absent: Bob Lathrop


Players/Managers present:  Cynthia Gardner and Fred Valenti).



1.SECRETARY’S REPORT

None.


2.PLAYER/MANAGER COMMENTS

Fred Valenti requested the board to consider only allowing one Intentional walk per player, subsequent at bats the player cannot be walked. Discussion occurred,  a motion to only allow one intentional walk per player, subsequent at bats cannot be walked and it was seconded The motion was passed 6 in favor.

Cindy Gardner requested reviewing the policy of runners from home. She asked if we could have managers in the beginning of the year provide a list of those needing a runner from home due to medical necessities. No changes allowed after the list is provided. A motion to have managers in the beginning of the year provide a list of those needing a runner from home due to medical necessities. No changes allowed after the list is provided was seconded, and passed unanimously.

Paul Davis asked at the managers meeting in November to have a committee of 3 managers rate the new players and provide a list to the board recommending placement of these new players on teams. Motion was seconded and passed 6 in favor.



3.TREASURER’S REPORT

Dick Nabel reported the checking account balance to date as $4400.00 after yesterday’s party.   No new bills, purchased new softballs. A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Results of Survey, will establish pickup games in A.M.

Assignment of new board members, Tim Cromwell and Don Giannini

The commissioner brought up allowing unlimited bases for all players except those running for a batter from home. A discussion occurred. A motion to allow players to advance 3 bases was seconded. The motion was passed 6 in favor.

Discussion about number of rescheduled games. Possible options to be discussed at next meeting.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

None


6.INTERNAL COMPETITION

See attached. Approved by the board


7.EXTERNAL COMPETITION

None


8.SOCIAL COMMITTEE

Helen Orr reported that the Christmas part went very well with 74 people in attendance.


9.PUBLIC RELATIONS

It was suggested to mount individual sponsor boards on the backstop, under consideration. New banner being printed with new sponsors added.


10.OLD BUSINESS

None


11.NEW BUSINESS

Raising registration fee to $50.00 for this coming year to help pay for new shirts for all players to keep. Going forward new layers to the league will pay $50.00 and returning players will be $40.00. Commissioner will obtain quotes for shirts with numbers on back.


Bill H. discussed runner from home crossing the commitment line causing confusion for the fielders. Motion to have the runner called out if they cross the line and runners on the bases given one base only. Motion was passed 6 in favor.

Bob L. asked to discuss having the unlimited inning to occur for the next new inning after one hour of play. Motion was seconded and passed 6 in favor.


12.NEXT BOARD MEETING

Next meeting is scheduled for March 13, 2017, 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 20:10.


Respectfully submitted,

Carroll Grant


MINUTES OF THE OCTOBER 10,  2016 BOARD OF DIRECTORS MEETING

These minutes will be approved at the December 12, 2016 Board of Directors Meeting


Commissioner Kevin Conklin called the meeting to order at 6:20 pm.


Board members present:Kevin Conklin, Bill Hettinger, Jim Greeley, Bob Lathrop, Dick Nabel, Grant Carroll and Helen Orr


Board members absent: None


Players present:  None


1.SECRETARY’S REPORT

None

2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

None


4.COMMISSIONER’S REPORT

New board member Grant Carroll was appointed to the position of Secretary on the board


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

None


6.INTERNAL COMPETITION

None


7.EXTERNAL COMPETITION

None


8.SOCIAL COMMITTEE

None


9.PUBLIC RELATIONS

No report


10.OLD BUSINESS

None


11.NEW BUSINESS

None


12.NEXT BOARD MEETING

Next meeting is scheduled for Monday, November 14th, 2016, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:45 pm.


Respectfully submitted,


Kevin Conklin


MINUTES OF THE OCTOBER 5,  2016 BOARD OF DIRECTORS MEETING

These minutes will be approved at the December 12, 2016 Board of Directors Meeting

NOTE 1:  The regular Board meeting scheduled for September 21, 2016, had to be rescheduled to tonight due to another scheduling conflict.


NOTE 2:  These minutes to be approved at the next regular Board meeting on November 14, 2016. (VSS website Editor note: The November 14th meeting was not held.)


Commissioner Kevin Conklin called the meeting to order at 7:20 pm following an informal meeting of the Board with team managers.


Board members present:  Rich Andreoli, Kevin Conklin, Tim Cromwell, Bill Gamzon, Jim Greeley, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  Bill Hettinger


Players/Managers present:  Joe Marsala, Mike Smith


1.SECRETARY’S REPORT

The minutes from the last Board meeting on August 15, 2016, were reviewed.  (See attached)  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER/MANAGER COMMENTS

The following comments/issues were mentioned in the informal meeting of the Board and team managers:

-Can the league get new uniform shirts in a style and fabric like those offered to players for $5 a couple of years ago?

-Too many games are being postponed.

-Grandfather in more courtesy runners from home at the beginning of the season.

-Eliminate 2 base limit on hits, allow players to get as many bases as they can get.

-Should be 2 players on each team that can umpire so there will be a larger pool of umpires.

-Put a time limit on games such that at the one hour mark, the inning being played gets finished and the next inning is the open inning.

-Phase out older players?  Players need to be able to jog (at a minimum), throw, and catch.  This is in the interest of player safety.

-Who rates the players?

-Lower the age for league entry to 50 and make another 5 o’clock team or 2, and force players who are no longer working to move up.

-The league is supposed to have a rules committee.


3.TREASURER’S REPORT

Dick Nabel reported the checking account balance to date as $5,782.42.  He reviewed account activity which included 2 income items and 5 expense items.  (See attached)  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Conklin mentioned the following:

-Agenda items are needed for the Annual Meeting on Monday, October 10, 2016.  New uniform shirts is one topic that needs to be discussed as it is a big expense.  Also 3 Board members are leaving (Rich Andreoli, Tim Cromwell, Bill Gamzon) and need to be replaced.

-The comments and issues raised in the meeting with the managers (see above) were discussed.  No action was taken.

-A brief review of the season just ended was done.  Consensus was that overall it was a successful year with many competitive games and fewer blowouts.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

Jim Greeley reiterated that each team should have two people who can umpire.  This would increase the pool of umpires and spread the burden. It also makes it possible to have more games with 2 umpires.


6.INTERNAL COMPETITION

No report


7.EXTERNAL COMPETITION

Rich Andreoli was very pleased to report that the 65’s travel team won its division at the Cape Cod Classic.


8.SOCIAL COMMITTEE

Helen Orr reported that the picnic was a big success.  She is working on fliers and other details for the Holiday Party in December.


9.PUBLIC RELATIONS

Tim Cromwell reported he is working on getting sponsor certificates.  After brief discussion, a motion to have Karen Andreoli make the certificates for $350 was made, seconded, and passed unanimously.


10.OLD BUSINESS

None


11.NEW BUSINESS

None


12.NEXT BOARD MEETING

Next meeting is scheduled for Monday, November 14th, 2016, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:55 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE AUGUST 15,  2016 BOARD OF DIRECTORS MEETING

These minutes were approved at the October 5, 2016 Board of Directors Meeting


Commissioner Kevin Conklin called the meeting to order at 6:24 pm.  Before proceeding further, Kevin said that he had to leave due to an urgent family matter.  A motion for Immediate Past Commissioner Bob Lathrop to run the meeting in Kevin’s absence was made, seconded, and passed unanimously.


Board members present:  Rich Andreoli, Kevin Conklin (beginning only), Tim Cromwell, Bill Gamzon, Jim Greeley, Bill Hettinger, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  None


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on July 13, 2016, were reviewed.  (See attached)  A motion to approve the minutes was made, seconded, and passed with seven votes for, zero against, and one abstention (Bill H. was not at the July 13th meeting).


2.PLAYER/MANAGER COMMENTS

None


3.TREASURER’S REPORT

Dick Nabel reported the checking account balance to date as $6,407.33.  He reviewed account activity which included no income items and four expense items.  (See attached)  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

On behalf of Commissioner Conklin, Bob L. presented the following items:

-Bob has the opportunity to buy two additional bats for the Cape Cod tournament at a reasonable price.  There was a brief discussion.  A motion to purchase those bats was made, seconded, and passed unanimously.

-The double elimination playoff tournament is underway with an upset or two so far.

-A date for the VSS Annual Meeting is needed.  A brief discussion resulted in Monday, October 10th being chosen by consensus.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

Jim Greeley commented that each team should have two people who can umpire.  The importance of having two umpires at a game is magnified when it’s tournament time.  There’s already been one tournament game that only had one umpire.


6.INTERNAL COMPETITION

Bill Hettinger noted that teams have 15, 16, or 17 names on their roster, but they still struggle to get 11 players at a game.  This needs to be addressed in the off season.


7.EXTERNAL COMPETITION

Rich Andreoli reported that the 65’s and 70’s travel teams are going to the Cape Cod Classic after Labor Day, but there will be no 60’s team.  Also, there’s another Hot Dog Tournament in Ludlow, MA, on October 15th.


8.SOCIAL COMMITTEE

Helen Orr had nothing new to report.


9.PUBLIC RELATIONS

Tim Cromwell passed out a list of this year’s VSS sponsors (see attached).  The Board also discussed the addition and removal of sponsor logos on the VSS banner.


10.OLD BUSINESS

None


11.NEW BUSINESS

Ice packs have been placed in the VSS cabinet in the shed at Community Field.


12.NEXT BOARD MEETING

Next meeting is scheduled for Monday, September 19th, 2016, at 6:15 pm at Vernon Teen Center.  The Board will meet with all the managers first, then it will have its regular Board meeting.


The meeting was adjourned at 7:05 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE JULY 13,  2016 BOARD OF DIRECTORS MEETING

These minutes were approved at the August 15, 2016 Board of Directors Meeting

Commissioner Kevin Conklin called the meeting to order at 6:15 pm.


Board members present:  Rich Andreoli, Kevin Conklin, Tim Cromwell, Bill Gamzon, Jim Greeley, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  Bill Hettinger


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on June 13, 2016, were reviewed.  (See attached)  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

Dick Nabel reported the checking account balance to date as $7,952.33.  He reviewed account activity which included several income and expense items.  (See attached)  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Conklin presented the idea of outfitting all teams with uniform shirts like the VSS shirts that were sold last year at a discounted price of $5.  Discussion ensued.  This would be a major expense, it might have to be done over a number of years, and it might impact the registration fee.  Consensus was to table this idea for now and revisit at the VSS Annual Meeting.


Commissioner Conklin led a review of the first half of the season.  During this discussion it was noted that the Hawks are improved somewhat, the Ravens frequently struggle to have 11 players at their games, and several teams are dealing with injured players.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

Jim Greeley asked about the scheduling of umpires for the playoffs.  After brief discussion, he will refer to last year’s bracket on the VSS website as a guide.


6.INTERNAL COMPETITION

No report


7.EXTERNAL COMPETITION

Rich Andreoli reported the following:  the combined 65’s and 70’s travel team played at Ludlow, MA, on June 25th against 2 AA teams, winning one game and losing the other; three teams are going to the Cape (55’s, 65’s, 70’s); there will be a round robin of practice games among the 65’s, 70’s, and a team from Ludlow on July 23rd; and there will be a practice game between the 65’s and 70’s on August 13th.


8.SOCIAL COMMITTEE

Helen Orr reported that the end-of-season picnic on Sunday, September 18th, is all set except for ordering the food.  She also talked about pricing for the Holiday Party at Georgina’s Restaurant and the possibility that it may not be the same as last year.  Discussion ensued but no action was taken.


9.PUBLIC RELATIONS

Tim Cromwell reported that he expects the arrival of 2 more sponsors.


10.OLD BUSINESS

None


11.NEW BUSINESS

None


12.NEXT BOARD MEETING

Next meeting is scheduled for Monday, August 15th, 2016, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:14 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE JUNE 13,  2016 BOARD OF DIRECTORS MEETING

These minutes were approved at the July 13, 2016 Board of Directors Meeting


Commissioner Kevin Conklin called the meeting to order at 6:20 pm.


Board members present:  Rich Andreoli, Kevin Conklin, Tim Cromwell, Bill Gamzon, Jim Greeley, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  Bill Hettinger


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on May 16, 2016, were reviewed.  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

Speaking as a player, Helen Orr remarked that some players are not wearing VSS hats and/or team shirts as required by existing league rules.  She requested that managers remind their players of this requirement.


3.TREASURER’S REPORT

Dick Nabel reported the checking account balance to date as $8,158.33.  He reviewed account activity which included several income and expense items.  (See attached)  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Conklin led a lengthy discussion of ways of achieving parity among the teams in the league.  The Board talked about a number of possible schemes to accomplish this goal, among them being: (1) reconstitute each team prior to the beginning of the season; (2) don’t reconstitute teams, but assign a pitcher and shortstop to each team, as these are probably the two most important positions to fill on a team; (3) divide the league into 2 divisions, an “A” division intended to be more competitive, and a “B” division intended to be less competitive and more recreational.  Consensus was to have a meeting of the Board and all managers in September to discuss these and other ideas about reorganizing the league.


Commissioner Conklin commented on the number of injuries that have occurred to this point in the season.  Discussion ensued.  Suggestions for reducing injuries included starting the season slower (e.g. each team plays one game the first week) and reminding players to take it easy and stretch.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

Jim Greeley reported that it is still a challenge to get enough umpires for the games.


6.INTERNAL COMPETITION

No report


7.EXTERNAL COMPETITION

Rich Andreoli reported that a combined 65’s and 70’s travel team is going to Ludlow, MA, on June 25th to play in a Hot Dog Tournament.  He requested the Board to pay the $5 per player fee.  A motion to do that was made, seconded, and passed unanimously.  He also mentioned the Pagani Tournament here on July 16th as another opportunity for the travel teams.  Lastly, Rich said he has travel team managers:  55’s Larry Sherman and John Massey; 65’s Dick Nabel and Don Giannini; 70’s Paul Davies and Rich Andreoli.  (No manager for a 60’s team)


8.SOCIAL COMMITTEE

Helen Orr reported that the end-of-season picnic will be on Sunday, September 18th, and she is waiting for the contract from East Windsor to arrive.  She also reported that the deposit for the Holiday Party at Georgina’s Restaurant in Bolton has been sent.


9.PUBLIC RELATIONS

Tim Cromwell reported that we are at about the same level with sponsors as last year.


10.OLD BUSINESS

None


11.NEW BUSINESS

None


12.NEXT BOARD MEETING

Next meeting is scheduled for Wednesday, July 13th, 2016, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:31 pm.


Respectfully submitted,

Bill Gamzon



ADDENDUM

Subsequent to this Board meeting, the question of assigning John Seyboth to the Ravens or to another team came up.  Discussion and voting on this issue was accomplished via email with the result being John going to the Ravens.  The votes were 4 in favor, one against, one either  way, and one abstention (Bob Lathrop).


MINUTES OF THE MAY 16,  2016 BOARD OF DIRECTORS MEETING

These minutes were approved at the June 13, 2016 Board of Directors Meeting


Commissioner Kevin Conklin called the meeting to order at 6:20 pm.


Board members present:  Rich Andreoli, Kevin Conklin, Bill Gamzon, Bill Hettinger, Jim Greeley, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  Tim Cromwell


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on April 18th, 2016, were reviewed.  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

Dick Nabel reported the checking account balance to date as $8,453.86.  He reviewed account activity which included several income and expense items.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Conklin reported that the outcome of the April 27th game between the Owls and the Blue Jays was being appealed.  It had been declared a tie.  Discussion of the end of game circumstances ensued.  A motion to change the result from a tie to a win for the Blue Jays was made, seconded, and passed with 6 votes for, zero against, and 2 abstentions (Andreoli and Gamzon).


Commissioner Conklin next brought up the situation where a team is short of players at the field and gets a 10th player.  Discussion ensued to allow that 10th player to pitch.  Motion to allow the 10th player to catch, play right field, or pitch was made, seconded, and passed with 5 votes for and 3 against.


Lastly there was a discussion of the teams and parity in the league.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

Jim Greeley reported that he will continue to schedule 2 umpires per game if at all possible.


6.INTERNAL COMPETITION

Bill Hettinger reported that he has registration forms for several new players.  A motion to assign one of the new players, Bob Wojick, to the Cardinals was made, seconded, and passed unanimously.


7.EXTERNAL COMPETITION

Rich Andreoli reported that he still needs managers for all the travel teams.  Also, the Cape Cod Classic is September 9, 10, and 11th for the 60’s and 65’s teams and September 12, 13, and 14th for the 70’s team.


8.SOCIAL COMMITTEE

Helen Orr reported that she checked out Georgina’s Restaurant in Bolton as a possible site for the Holiday party scheduled for Sunday, December 11th.  Discussion of Georgina’s offerings ensued.  A motion to use Georgina’s Restaurant and its Elegant Buffet for the Holiday Party was made, seconded, and passed unanimously.


9.PUBLIC RELATIONS

No report


10.OLD BUSINESS

Commissioner Conklin reported that use of the pitcher’s mask is gaining acceptance by most players in the league.


11.NEW BUSINESS

Bob Lathrop requested some roster help for the Ravens.  Brief discussion ensued.  A motion to assign Mike Tirrell to the Ravens was made, seconded, and passed unanimously.


Rich Andreoli reminded managers that at least one day’s notice is needed if they want to postpone a game due to lack of players.


12.NEXT BOARD MEETING

Next meeting is scheduled for Monday, June 13th, 2016, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:29 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE APRIL18,  2016 BOARD OF DIRECTORS MEETING

These minutes were approved at the May 16, 2016 Board of Directors Meeting

Commissioner Kevin Conklin called the meeting to order at 6:08 pm.


Board members present:  Rich Andreoli, Kevin Conklin, Tim Cromwell, Bill Gamzon, Bill Hettinger, Jim Greeley, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  None


Players present:  Paul Davies


1.SECRETARY’S REPORT

The minutes from the last Board meeting on March 14th, 2016, were reviewed.  (See attached)  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

Paul Davies deferred his comments.  He commented as part of the discussion of agenda items in the Commissioner’s Report (see below).


3.TREASURER’S REPORT

Dick Nabel reported the checking account balance to date as $9,389.26.  Account activity included registration and sponsor fees and an insurance payment.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Conklin gave an update on protective masks for pitchers.  He ordered 6 masks with which to begin.  The object is to allow players to try them and give feedback.  Ultimately more masks will be ordered so there will be one per team.  Paul Davies expressed his concern about being comfortable wearing a mask.  Brief discussion followed.  Consensus was to stay the course requiring pitchers to wear a mask as voted on during the March 14th Board meeting.


Commissioner Conklin next brought up the fee that VSS pays to the town for use of its facilities.  After a brief discussion, a motion was made to pay the Town of Vernon $1200 this year.  Motion was seconded and passed unanimously.


Lastly, Commissioner Conklin had Bob Lathrop go over the placement of players, i.e., new players as well as those returning players who opted out of last year’s team to move to another team.  Bob pointed out that the overarching object of the process was to work toward league parity while getting all teams to 14 players.  He went over the rationale behind each player assignment.  Lengthy discussion ensued, during which Paul Davies mentioned that help was needed on the Owls roster.  A motion was made to accept the player assignments as presented and discussed.  Motion was seconded and passed unanimously.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

Jim Greeley reported that he is working on organizing the umpires.


6.INTERNAL COMPETITION

Bill Hettinger reported that the league gained 15 new players.  The league also had 15 players who did not return, thus the total number of players in VSS remains at 120.


7.EXTERNAL COMPETITION

Rich Andreoli said that he is trying to line up games for the travel teams in June, July, and beyond with teams in Ludlow and Willimantic for instance, but before those games can happen, he needs to find people willing and able to be managers.


8.SOCIAL COMMITTEE

Helen Orr remarked that she is looking at Georgina’s Restaurant as a possible site for the Holiday party.


9.PUBLIC RELATIONS

Tim Cromwell commented that he is working on some more potential sponsors.


10.OLD BUSINESS

None


11.NEW BUSINESS

Bob Lathrop reviewed the situation when a team is at the field with 8 players and the process of getting them to 10 players.  He pointed out that this and similar situations are covered in the VSS Rules of Play (see Section B – Forfeiture and Short Team Rules).


12.NEXT BOARD MEETING

Next meeting is scheduled for Monday, May 16th, 2016, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:40 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE MARCH 14,  2016 BOARD OF DIRECTORS MEETING

These minutes were approved at the April 18, 2016 Board of Directors Meeting


Commissioner Kevin Conklin called the meeting to order at 6:15 pm.


Board members present:  Rich Andreoli, Kevin Conklin, Tim Cromwell, Bill Hettinger, Jim Greeley, Dick Nabel, and Helen Orr


Board members absent:  Bill Gamzon and Bob Lathrop


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting that immediately followed the VSS Annual Meeting on November 15th, 2015, were reviewed.  (See attached)  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

Dick Nabel reported the ending checking account balance was $3,256.38.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Conklin discussed looking into additional promotions. Bill Hettinger advised he will send revised flyer to local recreation departments. Tim Cromwell is looking to recruit the Vernon Diner as a sponsor trading the fee to have flyer on their place mats. Commissioner Conklin advised he would have flyer sent to insurance companies.


Commissioner Conklin is looking into securing 2 time slots a week for 6:15 with the Vernon town Park and Rec. Dept.


Commissioner Conklin discussed requiring pitchers to wear a protective mask. After discussion a motion to require pitchers to wear a mask was made and seconded. Motion was passed 5 for and 1 against.


Manager’s meeting is scheduled for April 5th at 6:15.


Registration is set for March 31st and April 2nd.


Tryouts for new players are scheduled for April 6th, 7th and 9th weather permitting.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

Jim Greeley will reach out to last year’s Assistant Commissioner, Keven Busque, for advice on scheduling umpires.


6.INTERNAL COMPETITION

No report


7.EXTERNAL COMPETITION

Rich Andreoli received tournament application from the CT Masters. Tournament is scheduled for June 11-14. Registration fee is $425.00 per team. Deadline for application is April 20th. Decision was postponed until next meeting.


8.SOCIAL COMMITTEE

Helen Orr reported she received a bid to cater the picnic for $600.00 to include hot dogs, hamburgers and soda/water. Our cost is approx. $800.00 when we provide the food. One of our sponsors is Paul’s pizza where we purchase the pizza for the picnic. We may not want to risk losing them by not buying the pizza for the picnic. No decision was made. Helen is going to look at Georgina’s for possible site for the Holiday party.


9.PUBLIC RELATIONS

Tim Cromwell advised we received $1,975 in sponsor fees to date.


10.OLD BUSINESS

None


11.NEW BUSINESS

None


12.NEXT BOARD MEETING

Next meeting is scheduled for Monday, April 11th, 2016, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:40 pm.


Respectfully submitted,

Kevin Conklin - filling in for Bill Gamzon


MINUTES OF THE NOVEMBER 19,  2015 BOARD OF DIRECTORS MEETING

These minutes were approved at the March 14, 2016 Board of Directors Meeting

Commissioner Kevin Conklin called the meeting to order at 6:15 pm.


Board members present:  Rich Andreoli, Kevin Conklin, Tim Cromwell, Bill Gamzon, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  Jim Greeley and Bill Hettinger


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting that immediately followed the VSS Annual Meeting on October 26th, 2015, were reviewed.  (See attached)  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

Dick Nabel reported that he is now the official signer for the checking account and Commissioner Conklin is the backup signer.  He also mentioned that the checking balance looks good going into next year, based on anticipated income from registrations and sponsorships and anticipated expenses.  He then gave the Treasurer’s report (complete report attached) for the month of October.  There were no items of income.  Account activity consisted of a check being issued for a gift for Past Commissioner Bob Lathrop.  The ending checking account balance was $5,161.95.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Conklin first welcomed the new Board members, i.e., Jim Greeley, Bill Hettinger, and Dick Nabel, and expressed his appreciation for them wanting to serve.  He then talked about his goals for 2016.  He would like to see an increase in new members to the league and an improvement in the travel teams.  Discussion followed.  One suggestion was to issue an email broadcast to the league membership asking all current players to be active recruiters for VSS.  Commissioner Conklin also wants to meet with all managers in the spring to discuss their needs for the upcoming season.  That meeting is set for Tuesday, April 5th, 2016, at 6:15 pm.


Commissioner Conklin asked the Board to review the player comments from the Annual Meeting on October 26th.  Each of the comments was discussed with no specific action taken on any.  There may be further discussions in the spring, especially about requiring all pitchers to wear a protective mask and obtaining a mat for the batter’s box.


5.ASSISTANT COMMISSIONER & HEAD OF UMPIRES

No report


6.INTERNAL COMPETITION

Bob Lathrop reported for Bill Hettinger.  He noted that VSS uses Town of Vernon waiver forms as part of the player registration process and the Town advises keeping 2 years of waiver forms, i.e., the current year and the previous year.  He mentioned that the registration form and cover letter need minor adjustments and then should be ready to go.  He also noted that the 2016 In-Person Registration dates are Thursday, March 31st, 2016, 5:30 to 7:00 pm and Saturday, April 2nd, 2016, 2:00 to 3:30 pm.


7.EXTERNAL COMPETITION

Rich Andreoli had nothing to report.


8.SOCIAL COMMITTEE

Helen Orr reported that the response for the Holiday Party has been slow so far, but she expects it to pick up as the event gets closer.


9.PUBLIC RELATIONS

Tim Cromwell wondered if the VSS website could be modified to accept online donations using a credit card.  He would like to see if this is feasible to do.


10.OLD BUSINESS

None


11.NEW BUSINESS

None


12.NEXT BOARD MEETING

Next meeting is scheduled for Monday, March 14th, 2016, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:40 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE OCTOBER 26,  2015 BOARD OF DIRECTORS MEETING

These minutes were approved at the November 19, 2015 Board of Directors Meeting

Past Commissioner Bob Lathrop called the meeting to order at 7:20 pm.


Board members present:  Rich Andreoli, Tim Cromwell, Bill Gamzon, Jim Greeley, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  Kevin Conklin and Bill Hettinger


Players present:  None


1.SECRETARY’S REPORT

No report


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

No report


4.COMMISSIONER’S REPORT

No report


5.INTERNAL COMPETITION

No report


6.EXTERNAL COMPETITION

No report


7.SOCIAL COMMITTEE

No report


8.PUBLIC RELATIONS

No report


9.OLD BUSINESS

None


10.NEW BUSINESS

This was an organizational meeting to match Board positions with Board members.  After a brief discussion, the Board settled on the following assignments:


Commissioner:  Kevin Conklin

Past Commissioner:  Bob Lathrop

Assistant Commissioner & Head of Umpires:  Jim Greeley

Secretary:  Bill Gamzon

Treasurer:  Dick Nabel

Internal Competition:  Bill Hettinger

External Competition:  Rich Andreoli

Social Committee:  Helen Orr

Public Relations:  Tim Cromwell


A motion to approve the above composition was made, seconded, and passed unanimously.


11.NEXT BOARD MEETING

Next meeting is scheduled for Thursday, November 19th, 2015, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:25 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE OCTOBER 26,  2015 ANNUAL MEETING

These minutes will be approved at the March 14, 2016 Board of Directors Meeting

Commissioner Bob Lathrop called the meeting to order at 6:07 pm.


Board members present:  Rich Andreoli, Keven Busque, Tim Cromwell, Bill Gamzon, Bob Lathrop, and Helen Orr


Board members absent:  Kevin Conklin and Mary Gracyalny


1.  COMMISSIONER’S OPENING REMARKS

Commissioner Bob Lathrop welcomed all members to the annual membership meeting of the Vernon Seniors Softball League.  He thanked everyone for coming and noted that 38 members were in attendance (list is attached) and therefore the League Bylaws requirement of a quorum was satisfied (quorum for tonight’s meeting was 36).


2.SECRETARY’S REPORT

Commissioner Lathrop distributed copies of the 2014 Annual Meeting minutes for review.  He commented on the Board’s deliberations regarding #11 Members Comments.  A motion to approve the minutes was made, seconded, and passed unanimously.


3.TREASURER’S REPORT

In the absence of Treasurer Kevin Conklin, Commissioner Lathrop presented the Treasurer’s report for Fiscal Year 2015, covering 10/1/2014 - 9/30/2015.  In summary, the Beginning Checking Account Balance = $8,962.96; Income = $10,505.00; Expenses = $14,206.01; Ending Checking Account Balance = $5,261.95.  The full report is attached.  Motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.AUDIT COMMITTEE REPORT

Audit Committee Chairperson Joe Handleman read the report of the Audit Committee (see attached).  Motion to accept the Audit report was made, seconded, and passed unanimously.


5.COMMISSIONER’S REPORT

Commissioner Lathrop highlighted a number of accomplishments this year, singling out team pictures being done professionally at no cost to VSS players, ordering VSS shirts for the second year at a cost of $5 to VSS players, and reducing the cost of the Christmas party.  He thanked the Board for its work and thanked in particular two retiring members, Keven Busque and Mary Gracyalny.  Commissioner Lathrop’s full report is attached.


6.INTERNAL COMPETITION

Keven Busque complimented Bruce Chamberlain on Bruce’s efforts to make teams competitive and to achieve parity in the league.  Keven urged players to recruit new members to replace those players who do not return and to grow the league.  He thanked the umpires and noted that it was difficult to always have two umpires at every game, but that remains the goal.


7.EXTERNAL COMPETITION

Rich Andreoli reported that it was a problem getting the travel teams organized early enough to enter any tournaments other than the Cape Cod Classic in September.  He stated that this needs to be worked on and improved for next year.  He mentioned that both travel teams had a decent showing at the Cape last month.


8.SOCIAL COMMITTEE

Helen Orr noted that the Christmas party is Sunday, December 6th at Maneely’s.  The cost will be $10 per person and Tim Cromwell will be returning as the DJ.


9.PUBLIC RELATIONS

Tim Cromwell reported that the league had the same full sponsors this year as last, a total of 17.  He added that VSS could always use new sponsors and that he has created a generic letter to hand out to potential sponsors, copies of which were available for those in attendance to take.


10.OLD BUSINESS

None


11.NEW BUSINESS

Mike Lowell, Chairman of the Nominating Committee, stated that there were five open positions on the Board of Directors.  He presented the following slate of five nominees:  Kevin Conklin, Bill Gamzon, Jim Greeley, Bill Hettinger, and Dick Nabel.  Commissioner Lathrop asked for nominations from the floor.  There were none forthcoming.  A motion to close the nominations and to have the Secretary cast one ballot for the slate of nominees was made, seconded, and passed unanimously.


Rich Andreoli asked for a moment to recognize Bob Lathrop for all the work he has done as Commissioner.  Bob received a round of applause and a small gift of appreciation.


12.MEMBERS COMMENTS

Commissioner Lathrop encouraged all members to bring any issues, thoughts, and ideas to the board for its consideration throughout the year.  The following comments were offered by various members in attendance tonight:

-get mats for the batters box;

-fix the water fountain at Community Field;

-play all games with 11 v 11, not 11 v 10 (a show of hands favored keeping the status quo);

-revisit the courtesy runner rule (again);

-“senior” softball bats are too lively and pose a safety issue, so VSS doesn’t allow their use;

-have pitchers wear masks or use a safety net;

-do something to avoid collisions on the base paths, especially around second base.


The meeting was adjourned at 7:13 pm.


After adjournment, there was a drawing for a free 2016 VSS registration from the pool of members in attendance at tonight’s meeting.  The winner was Howie Bromage.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE SEPTEMBER 16, 2015 BOARD OF DIRECTORS MEETING

These minutes will be approved at the October 26, 2015 meeting

Commissioner Bob Lathrop called the meeting to order at 6:20 pm.


Board members present:  Rich Andreoli, Keven Busque, Kevin Conklin, Tim Cromwell, Bill Gamzon, Bob Lathrop, and Helen Orr


Board members absent:  Mary Gracyalny


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on August 12th, 2015, were reviewed.  (See attached)  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

Kevin Conklin gave the Treasurer’s report (complete report attached) for the month of August.  There were no items of income.  Account activity consisted of checks being issued for VSS player shirts and for team pictures taken and processed.  The ending checking account balance was $6,806.91.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Lathrop reported the following:

-The Nominating Committee has 5 volunteers for 3 Board positions.

-He has a few VSS player shirts available for sale, 2 large and 2 extra large.

-He will check with Town of Vernon regarding how long to retain paper records since VSS uses town forms in the signup process.  VSS league information is kept primarily in databases on computer and he would like to keep retention of paper data within reason.

-He will be ordering a new batch of softballs for next year, as well as new score books and new bats.  He and Rich Andreoli will take VSS equipment from the shed at Community Field and store it for the winter elsewhere.


5.INTERNAL COMPETITION

Keven Busque gave the ICC and Umpire Report.  He congratulated the Blue Jays for winning both the regular season and the playoff tournament.  He commented that overall it was a good year for VSS, and that the Hawks still need help to be more competitive.


6.EXTERNAL COMPETITION

Rich Andreoli reported that the 65’s and 70’s travel teams did well at the Cape, both making it to the semi-final game on their respective championship day.  There was discussion about organizing the travel teams earlier next year, which would allow for more practices and friendly games to be scheduled before tournament play.


7.SOCIAL COMMITTEE

Helen Orr reminded everyone of the end-of-season picnic on Sunday, September 20th.


8.PUBLIC RELATIONS

Tim Cromwell mentioned that he is delivering the certificates of appreciation to VSS sponsors.


9.OLD BUSINESS

None


10.NEW BUSINESS

None


11.NEXT BOARD MEETING

Next meeting is an organizational meeting immediately following the Annual Meeting scheduled for Monday, October 26th, 2015, at Vernon Police Station.


The meeting was adjourned at 7:12 pm.


Respectfully submitted,

Bill Gamzon



MINUTES OF THE AUGUST 12, 2015 BOARD OF DIRECTORS MEETING

These minutes were approved at the September 16, 2015 meeting


Commissioner Bob Lathrop called the meeting to order at 6:15 pm.


Board members present:  Rich Andreoli, Keven Busque, Kevin Conklin, Tim Cromwell, Bill Gamzon, Mary Gracyalny, Bob Lathrop, and Helen Orr


Board members absent:  None


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on July 16th, 2015, were reviewed.   A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

Kevin Conklin gave the Treasurer’s report  for the month of July.  Account activity included income from 2015 registration fees and a sponsorship.  Checks were issued for Cape Cod tournament entrance fees, sponsorship certificates, Pagani tournament entrance fees, and new bats.  The ending checking account balance was $8,725.91.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Lathrop reported the following:

-The Nominating Committee currently consists of Keven Busque (Board member), Rich Andreoli (Board member), Mike Lowell, and Howie Bromage.

-The lightweight blue or red accented shirts with VSS lettering will be available as of Monday, August 17th.

-The VSS season ending double elimination tournament will start Tuesday, August 18th, with games at Community Field and Henry Park.

-Team pictures have been taken and produced in the last several years by Karen Andreoli at considerable expense in terms of her time and what she spends on materials.  After discussion, a motion to pay Karen the sum of $750 to take and produce the team pictures this year was made, seconded, and passed unanimously.


5.INTERNAL COMPETITION

Keven Busque gave the ICC and Umpire Report.  The umpiring setup for the playoffs will be the same as last year, where the current game at each field would be umped by umpire(s) who played in the game immediately preceding the current game or who will play in the game immediately following the current game.


6.EXTERNAL COMPETITION

Rich Andreoli reported that both the 65’s and 70’s travel teams are all set for the Cape.  The 65’s have 18 players on their roster and the 70’s have 14 players on their roster.


7.SOCIAL COMMITTEE

Helen Orr put forward the idea of having a caterer for the picnic in September.  Discussion ensued.  Consensus of the Board was to table the proposal for now and consider for next year.


8.PUBLIC RELATIONS

Tim Cromwell mentioned that the certificates of appreciation for VSS sponsors are almost ready.


9.OLD BUSINESS

None


10.NEW BUSINESS

None


11.NEXT BOARD MEETING

Next meeting is scheduled for Wednesday, September 16th, 2015, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:01 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE JULY 16, 2015 BOARD OF DIRECTORS MEETING

These minutes were approved at the August 12, 2015 meeting


Commissioner Bob Lathrop called the meeting to order at 6:21 pm.


Board members present:  Rich Andreoli, Keven Busque, Kevin Conklin, Tim Cromwell, Bill Gamzon, Bob Lathrop, and Helen Orr


Board members absent:  Mary Gracyalny


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on June 9th, 2015, were reviewed.  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

Kevin Conklin gave the Treasurer’s report (complete report attached) for the month of June.  Account activity included income from a 2015 registration fee and a sponsorship.  Checks were issued for a deposit to Maneeley’s (holiday party in December), new shirts for the Ravens, sponsorship banner maintenance, and equipment.  The ending checking account balance was $10,197.29.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Lathrop reported the following:

-The season continues to go well, including the rule eliminating runners from home.

-Pool players Larry Sherman, Angel Rodriguez, and Bill Usher need to be assigned to teams.  A lengthy discussion ensued.  Assignments were made by vote of the Board.  Commissioner Lathrop did not participate in the voting.  Larry Sherman was assigned to the Blue Jays with six votes for and zero against.  Angel Rodriguez was assigned to the Owls with four votes for, zero against, and two abstentions (Keven Busque, Bill Gamzon).  Bill Usher was assigned to the Cardinals with six votes for and zero against.

-A Nominating Committee, consisting of five VSS members including two Board members, needs to be constituted to come up with a slate of candidates to replace Board members going off the Board at the Annual Meeting in October.  Keven Busque and Rich Andreoli volunteered to be the Board members on this committee.

-The lightweight blue or red accented shirts with VSS lettering will be available at the same price as last year, $5.

-The VSS playoffs will be the same as last year, a double elimination tournament starting August 17th.

-Bruce Chamberlain submitted his resignation from the VSS Board.  The Board accepted it.


5.INTERNAL COMPETITION

Keven Busque gave the ICC Report and Umpire Report.  He said that the goal continues to be to have two umpires at every game and it works out for most games.


6.EXTERNAL COMPETITION

Rich Andreoli reported that the 70’s travel team roster is short of enough players at this point, so sending a 70’s team to the Cape is in jeopardy.


7.SOCIAL COMMITTEE

Helen Orr had nothing to report.


8.PUBLIC RELATIONS

Tim Cromwell mentioned that he is working on certificates of appreciation for VSS sponsors.


9.OLD BUSINESS

None


10.NEW BUSINESS

Helen Orr asked for a clarification of the rule for a runner returning to a base.  The runner can not overrun the base and is allowed to dive or slide back.


11.NEXT BOARD MEETING

Next meeting is scheduled for Tuesday, August 11th, 2015, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:52 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE JUNE 9, 2015 BOARD OF DIRECTORS MEETING

These minutes ere at the JULY 16, 2015 meeting

Commissioner Bob Lathrop called the meeting to order at 6:19 pm.


Board members present:  Rich Andreoli, Keven Busque, Tim Cromwell, Bill Gamzon, Mary Gracyalny, Bob Lathrop, and Helen Orr


Board members absent:  Bruce Chamberlain and Kevin Conklin


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on May 12th, 2015, were reviewed.  (See attached)  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

In the absence of Kevin Conklin, Commissioner Lathrop gave the Treasurer’s report (complete report attached) for the month of May.  Account activity included income from 2015 registration fees and sponsorships.  Checks were issued for the use of Community Field, new shirts for the Eagles, a newspaper ad to attract new players to VSS, a deposit for the end of season picnic, new bats, and expenses for maintaining VSS on the internet. The ending checking account balance was $10,988.33.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Lathrop mentioned the following:

-The season seems to be going pretty well so far.  Of the eight VSS teams, seven are competitive, but the Hawks not so much.  Discussion on how to help the Hawks ensued.  Consensus of the Board was to move Pete Johnson from the pool to the Hawks effective Thursday, June 18th.

-If a team only has seven players for a game, the manager should call Bob beforehand so the game can be rescheduled.  Otherwise, showing up at Community Field with seven players will result in a forfeit.


5.INTERNAL COMPETITION

In the absence of Bruce Chamberlain, Commissioner Lathrop gave the ICC Report.  He reported that Bill Usher is now available as a pool player.


Keven Busque gave the Umpire Report.  He said that we continue to be doing OK in regards to officiating games.


6.EXTERNAL COMPETITION

Rich Andreoli reported that both the 65’s and 70’s travel teams have a manager and co-manager in place.


7.SOCIAL COMMITTEE

Helen Orr noted that deposits for the end of season picnic on September 20th and the Christmas party on Sunday, December 6th, have been mailed.


8.PUBLIC RELATIONS

Tim Cromwell reported that everyone who was a full sponsor last year has renewed as a full sponsor this year.  As a result, this year’s total sponsorship money is very nearly the same as last year’s total.


9.OLD BUSINESS

None


10.NEW BUSINESS

None


11.NEXT BOARD MEETING

Next meeting is scheduled for Thursday, July 16th, 2015, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:13 pm.


Respectfully submitted,

Bill Gamzon



MINUTES OF THE MAY 12, 2015 BOARD OF DIRECTORS MEETING

These minutes were approved at the JUNE 9, 2015 meeting


Commissioner Bob Lathrop called the meeting to order at 6:20 pm.


Board members present:  Rich Andreoli, Keven Busque, Kevin Conklin, Tim Cromwell, Bill Gamzon, Mary Gracyalny, Bob Lathrop, and Helen Orr


Board members absent:  Bruce Chamberlain


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on April 15th, 2015, were reviewed.  A correction to the wording of the Courtesy Runner rule was needed.  A motion to approve the minutes as corrected was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

Speaking as a player, Rich Andreoli said that the Blue Jays are in urgent need of a player.  Discussion ensued regarding the availability of pool players for assignment.  A motion to assign John Massey to the Blue Jays effective May 18th, 2015, was made, seconded, and approved unanimously.


3.TREASURER’S REPORT

Kevin Conklin gave the Treasurer’s report (complete report attached).  Account activity included income from 2015 registration fees.  Checks were issued for the use of Community Field, new shirts for the Eagles, and a newspaper ad to attract new players to VSS. The ending checking account balance was $10,032.77.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Lathrop mentioned the following:

-A Vernon Park and Rec Department employee who has been very helpful to VSS over the years is retiring.  By consensus, the Board approved the expenditure of $25 as a good will gesture towards that retirement event.

-The new Courtesy Runner rule appears to be working out well.  There’s been no negative feedback of which he’s aware.

-Four new bats have been purchased, 2 Easton and 2 Miken.  With newer bats, discussion regarding the wearing of protective masks, especially by pitchers, took place.  A motion to buy a mask to be available for use by any VSS pitcher was made, seconded, and passed unanimously.

-The first week of games from the league schedule will be made up during 4th of July week.


5.INTERNAL COMPETITION

Bruce Chamberlain was absent, so there was no ICC Report.  Keven Busque gave the Umpire Report.  He said that there have been some games with only one umpire, but overall we’re doing OK in regards to officiating games.


6.EXTERNAL COMPETITION

Rich Andreoli reported that there is still no manager for the 65’s travel team.


7.SOCIAL COMMITTEE

Helen Orr mentioned the end of season picnic on September 20th at East Windsor.  Also, the Christmas party will be Sunday, December 6th.  Tim Cromwell has volunteered to be the DJ again.


8.PUBLIC RELATIONS

Tim Cromwell reported that he is working on a few more sponsorships.  There was discussion of recognition of sponsors.  A motion to spend up to $350 for certificates and frames for full sponsors was made, seconded, and passed unanimously.


9.OLD BUSINESS

None


10.NEW BUSINESS

The condition of the home plate/batter’s box area at Community Field was discussed.


11.NEXT BOARD MEETING

Next meeting is scheduled for Tuesday, June 9th, 2015, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:18 pm.


Respectfully submitted,

Bill Gamzon



MINUTES OF THE APRIL 15, 2015 BOARD OF DIRECTORS MEETING

These minutes were approved at the MAY 12, 2015 meeting


Commissioner Bob Lathrop called the meeting to order at 6:20 pm.


Board members present:  Rich Andreoli, Keven Busque, Bruce Chamberlain, Tim Cromwell, Bill Gamzon, Mary Gracyalny, Bob Lathrop, and Helen Orr


Board members absent:  Kevin Conklin


Players present:  Paul Davies


1.SECRETARY’S REPORT

The minutes from the last Board meeting on March 10th, 2015, were reviewed.  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

In the absence of Kevin Conklin, Commissioner Lathrop gave the Treasurer’s report (complete report attached).  The ending checking account balance was $10,528.77, with the only account activity being income from 2015 registration fees.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Lathrop brought up the following items:

-The Board’s approval is needed to issue a $1000 check to the Vernon Park & Rec Department for use of Community Field.  A motion to approve the check was made, seconded, and passed unanimously.

-DeMarini white steel bats are no longer being made.  The league will need to look at ASA bats as older VSS bats are phased out next year.

-New player evaluations are almost done, allowing for open practices for the rest of this week.  With warmer weather slow to arrive, the April practice schedule will be pushed back a week, i.e., the weeks of the 20th and the 27th both set aside for team practices.  The season will start on May 4th with week 2 of the regular league schedule.  The first week’s games will be made up on Fridays as the season progresses.  A motion to approve the above practice and league schedules was made, seconded, and passed unanimously.


5.INTERNAL COMPETITION

Bruce Chamberlain reported the following:

-Returning/new player registrations:  It’s not been a good recruiting year.  The league lost more players than it gained, necessitating some movement of players from one team to another.  The consensus of the Board was to let Bruce make any final roster assignments as needed.

-League rule changes for 2015:  The Short Team rule was discussed.  To play a game, a team must have 10 players, 8 of which need to be from the team’s own roster (less than 8 forfeits the game).  The existing card system shall be used to get the 9th and/or 10th player.  Everyone bats, including the 9th and/or 10th player at the end of the lineup.  The Courtesy Runner from home was revisited.  The Board consensus was to amend the present rule so that all batters must get to first base before they can have a courtesy runner.  Once a batter reaches first base they can request a courtesy runner.  Players may only run once per inning and only twice during the game.  The Board will grandfather-in a few exceptions to this new courtesy runner rule change.  The names must be submitted by league managers to be approved by the Board prior to the start of the season.  The Board will provide a list of these players to all managers and umpires.  A motion to accept these rule changes was made, seconded, and approved.


Keven Busque went over the roster of umpires that are available for 2015.


6.EXTERNAL COMPETITION

Rich Andreoli reported that VSS travel teams will participate in the Cape Cod Fall Classic this year and he is looking for other tournaments for the travel teams.  Rich Sheehan and Kevin Conklin will manage the 55’s team, and Paul Davies will manage the 70’s team.  Managers are still needed for the 60’s and 65’s teams.


7.SOCIAL COMMITTEE

Helen Orr had nothing to report.


8.PUBLIC RELATIONS

Tim Cromwell reported that there will be a logo change on the sponsorship banner for one of the sponsors and that he is working on a few more sponsorships.


9.OLD BUSINESS

None


10.NEW BUSINESS

None


11.NEXT BOARD MEETING

Next meeting is scheduled for Tuesday, May 12th, 2015, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:50 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE MARCH 10, 2015 BOARD OF DIRECTORS MEETING

These minutes were approved at the APRIL 15, 2015 meeting

In the absence of Commissioner Bob Lathrop, Immediate Past Commissioner Mary Gracyalny called the meeting to order at 6:15 pm.  NOTE: This meeting was scheduled for March 3rd, but it was rescheduled to tonight, March 10th, due to a snow storm on the 3rd.


Board members present:  Rich Andreoli, Keven Busque, Bruce Chamberlain, Kevin Conklin, Tim Cromwell, Bill Gamzon, Mary Gracyalny, and Helen Orr


Board members absent:  Bob Lathrop


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on November 12th, 2014, were reviewed.  A motion to approve the minutes was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

Kevin Conklin gave the Treasurer’s report (complete report attached).  The league checking account balance as of March 1st is $6,473.77.  Account activity since the last report at the November meeting included income from holiday party ticket sales and expenses from the purchase of softballs and scorebooks, registration with the Connecticut Secretary of State, and the holiday party at Maneeley’s.  Kevin also mentioned upcoming expenses of an insurance premium and the purchase of shirts for two VSS teams.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

No report


5.INTERNAL COMPETITION

Bruce Chamberlain reported that he has started to receive 2015 player registrations and that he has heard some reaction to the courtesy runner rule change.


6.EXTERNAL COMPETITION

Rich Andreoli reported that play at this year’s fall Cape Cod Classic will start the day after Labor Day.  The 70’s team will play Tuesday, Wednesday, and Thursday (September 8th, 9th, 10th ), and the 65’s team will play Friday, Saturday, and Sunday (September 11th, 12th, 13th ).  He also mentioned that he would like to set up a local weekend tournament during the summer, as was done last year, and that he wants to look into organizing a 55’s team.


7.SOCIAL COMMITTEE

Helen Orr noted that the fall VSS picnic will take place on Sunday, September 20th.


8.PUBLIC RELATIONS

Tim Cromwell reported that he sent out letters to prospective sponsors and, as a result, there are 8 full sponsors and 2 partial sponsors so far.  A full sponsor is one that has donated $250 or more.  In return, the full sponsor gets a plaque and its name on the sponsorship banner.  A discussion about setting up sponsorship levels ensued.  The idea was tabled to be revisited in the fall.


9.OLD BUSINESS

Fixing the batters box/home plate area for better footing was discussed.


10.NEW BUSINESS

None


11.NEXT BOARD MEETING

Next meeting is scheduled for Wednesday, April 15th, 2015, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:10 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE NOVEMBER 12, 2014 BOARD OF DIRECTORS MEETING

These minutes will be approved at the March 3, 2015 meeting

(These minutes to be approved at the March 3rd, 2015 meeting)


Commissioner Bob Lathrop called the meeting to order at 6:15 pm.


Board members present:  Rich Andreoli, Keven Busque, Bruce Chamberlain, Tim Cromwell, Bill Gamzon, Mary Gracyalny, Bob Lathrop, and Helen Orr


Board members absent:  Kevin Conklin


Players present:  None


1.SECRETARY’S REPORT

The minutes from the last Board meeting on October 13th, 2014, were reviewed.  One change to the minutes was noted:  the date of the next Board meeting was recorded as Thursday, November 13th, 2014.  Due to a scheduling conflict at the Teen Center, the meeting date was subsequently changed to tonight, Wednesday, November 12th.  A motion to approve the minutes as amended was made, seconded, and passed unanimously.


2.PLAYER COMMENTS

None


3.TREASURER’S REPORT

In the absence of Kevin Conklin, Commissioner Lathrop gave the Treasurer’s report (complete report attached).  The league checking account balance was $9,037.56.  The only account activity since the last report at the Annual Meeting was income from picnic refund.  A motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Lathrop previewed the 2015 season.  April 1st to the 10th will focus on evaluation of new players, April 13th to 17th will be team practices, April 20th to 24th will be exhibition games, and April 27th will begin the regular season.  He also mentioned that a couple of teams need new shirts, that he is looking to buy new softballs from USA Senior Softball at $39 per dozen, and that we probably won’t need to buy any new bats.  Lastly, the idea of having a mat for the batter’s box was mentioned by another Board member and Commissioner Lathrop would like that idea to be explored.


5.INTERNAL COMPETITION

Bruce Chamberlain commented that VSS had a good year with several new players being added to team rosters and he hoped to see another good group of new players in 2015.  He also proposed a rules change to eliminate having courtesy runners from home (VSS Rules of Play Section K – Designated Courtesy Runners).  After a lengthy discussion, a motion to change Section K was made, seconded, and passed unanimously.  The following is the text of the changed Section K.  It replaces the old Section K in its entirety.



SECTION K – DESIGNATED COURTESY RUNNERS


All batters are required to proceed from home to first. Under no circumstances can a batter whose batted ball touches the outfield grass be thrown out at first.


A player may request to have a courtesy runner once he reaches first. A batter must declare to the umpire at the first at bat that he/she wants a courtesy runner. A courtesy runner must be used at each subsequent at bat. If the batter fails to announce the need for a courtesy runner at the first at bat, he/she will not be allowed a courtesy runner for the duration of the game. However, if a player becomes injured during a game, he/she should advise the umpire and request a courtesy runner at the next at bat. The umpire will announce the use of a courtesy runner to the defensive team.


A courtesy runner may only run once per inning and twice per game. Should a courtesy runner be on base when it is his turn at bat, he shall be recorded as an out.  (End of Section K)



6.EXTERNAL COMPETITION

No report


7.SOCIAL COMMITTEE

No report


8.PUBLIC RELATIONS

No report


9.OLD BUSINESS

None


10.NEW BUSINESS

Various member comments and ideas from the Annual Meeting were discussed, among them being the registration fee for next season.  A motion to keep the registration fee at $40 for 2015 was made, seconded, and passed unanimously.  No action was taken on any other items that were discussed.


11.NEXT BOARD MEETING

Next meeting is scheduled for Tuesday, March 3rd, 2015, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:20 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE OCTOBER 13, 2014 BOARD OF DIRECTORS MEETING

These minutes were approved at the November 12, 2014 meeting

                       

Commissioner Bob Lathrop called the meeting to order at 7:05 pm.


Board members present:  Rich Andreoli, Keven Busque, Kevin Conklin, Tim Cromwell, Bill Gamzon, Mary Gracyalny, Bob Lathrop, and Helen Orr


Board members absent:  Bruce Chamberlain


Players present:  None


1.SECRETARY’S REPORT - None


2.PLAYER COMMENTS - None


3.TREASURER’S REPORT - None


4.COMMISSIONER’S REPORT - None


5.INTERNAL COMPETITION - No report


6.EXTERNAL COMPETITION - No report


7.SOCIAL COMMITTEE - No report


8.PUBLIC RELATIONS - No report


9.OLD BUSINESS - None


10.NEW BUSINESS

Bob Lathrop welcomed new board members Rich Andreoli and Tim Cromwell and indicated that they needed to be assigned a position on the board.  A motion for Rich to be External Competition Chairman and Tim to be Public Relations Chairman was made, seconded, and passed unanimously.


11.NEXT BOARD MEETING

Next meeting is scheduled for Thursday, November 13th, 2014, at 6:15 pm at Vernon Teen Center.


The meeting was adjourned at 7:10 pm.


Respectfully submitted,

Bill Gamzon


2014 VSS ANNUAL MEMBERSHIP MEETING MINUTES OCTOBER 13, 2014    

These minutes were approved at the ??? Board Meeting


(These minutes to be approved at the next Annual Meeting)


Commissioner Bob Lathrop called the meeting to order at 6:05 pm.


Board members present:  Dave Bakulski, Keven Busque, Kevin Conklin, Bill Gamzon, Mary Gracyalny, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  Bruce Chamberlain


COMMISSIONER’S OPENING REMARKS

Commissioner Bob Lathrop welcomed all members to the annual membership meeting of the Vernon Seniors Softball League.  He noted that 42 members were in attendance (list is attached) and therefore the League Bylaws requirement of a quorum is satisfied.


1.SECRETARY’S REPORT

Commissioner Lathrop distributed copies of the 2013 Annual Meeting minutes for review.  A motion to approve the minutes was made, seconded, and passed unanimously.


2.TREASURER’S REPORT

Treasurer Kevin Conklin presented his report for Fiscal Year 2014, covering 10/1/2013 - 9/30/2014.  In summary, the Beginning Checking Account Balance = $8,956.16; Income = $12,435.00; Expenses = $12,428.20; Ending Checking Account Balance = $8,962.96.  The full report is attached.  Motion to approve the Treasurer’s report was made, seconded, and passed unanimously.


3.AUDIT COMMITTEE REPORT

Audit Committee Chairperson Joe Handleman read the report of the Audit Committee (see attached).  Motion to accept the Audit report was made, seconded, and passed unanimously.


4.COMMISSIONER’S REPORT

Commissioner Lathrop highlighted a number of accomplishments, among them being a year-end double elimination tournament, league parity, working cooperatively with Vernon Park and Rec, travel team activity, and new league shirts.  He thanked the Board for its work and thanked in particular two retiring members, Dick Nabel and Dave Bakulski.  Commissioner Lathrop’s full report is attached.


5.INTERNAL COMPETITION

Commissioner Lathrop read Bruce Chamberlain’s report which is attached.  Keven Busque thanked the umpires and noted that he tried to have two umpires at every game.


6.EXTERNAL COMPETITION

Dick Nabel noted that the Commissioner had already mentioned travel team activities, but he wanted to add his congratulations to the 65’s team for doing well at the Cape Cod Classic.


7.SOCIAL COMMITTEE

Helen Orr reported that the annual picnic was a success, with great weather and good food. Everyone seemed to have a good time.  She also noted that the Christmas party is December 7th at a cost of $10 per person and that there will be a DJ.  Members should look for a notice via email or snail mail.


8.PUBLIC RELATIONS

Dave Bakulski expressed thanks to Rich Andreoli and Dick Grote for the work they did in recent years to gain sponsorships for the league.  It eased the way for Dave to grow the list of sponsors, which he passed out (see attached).  Commissioner Lathrop noted that there is a standing offer of a free membership for the upcoming year for any member that brings in a sponsor.  Robert Marquis did so in 2014 and will get a free 2015 membership.


9.OLD BUSINESS

None


10.NEW BUSINESS

Mike Lowell, Chairman of the Nominating Committee, mentioned that there were two open positions on the Board of Directors and thus presented a slate of two nominees for the board, Rich Andreoli and Tim Cromwell.  Commissioner Lathrop asked for nominations from the floor.  There were none forthcoming.  A motion to close the nominations was made, seconded, and passed unanimously.  Since there were two candidates for two open positions on the board, a motion that the Secretary cast one ballot for the slate of candidates was made, seconded, and passed unanimously.


11.MEMBERS COMMENTS

Commissioner Lathrop encouraged all members to bring any issues, thoughts, and ideas to the board for its consideration throughout the year.  The following comments for the board were offered by various members in attendance tonight:

-play all games with 11 players on both sides instead of 11 against 10;

-clarify the infield fly rule;

-limit hits to doubles vs. allow all you can get;

-revisit courtesy runner rule;

-lower membership fee;

-reduce checking account balance;

-make rules changes in the spring, keep as is for the season and don’t change mid-season;

-extend the regular season into September.


The meeting was adjourned at 7:00 pm.


After adjournment, there was a drawing for a free 2015 VSS registration from the pool of members in attendance at tonight’s meeting.  The winner was Dave Coppolelli.


Respectfully submitted,

Bill Gamzon


The next BOD meeting is THURSDAY AUGUST 14, 2014 at 6:15pm at the Vernon Teen Center


MINUTES OF THE JULY 17, 2014 BOARD OF DIRECTORS MEETING

These minutes will be approved at the August 14, 2014 meeting


Commissioner Bob Lathrop called the meeting to order at 6:20 pm.


Board members present:  Keven Busque, Bruce Chamberlain, Kevin Conklin, Bill Gamzon, Bob Lathrop, and Helen Orr


Board members absent:  Dave Bakulski, Mary Gracyalny and Dick Nabel


Players present:  Rich Andreoli


1.SECRETARY’S REPORT


The minutes from the last Board meeting held on June 12th, 2014, were reviewed.  Motion to approve the minutes was made, seconded, and passed.


2.PLAYER COMMENTS


Rich Andreoli noted the following:

YMCA staff have observed VSS players occasionally using the men’s restroom to change into playing clothes.  Players are not to use the YMCA to change.

Cape Cod tournament has confirmed that the VSS 65’s travel team is all set.

He would like Board approval for reimbursement of food and drink for 65’s game with the Relics on July 19th.  Board approved the reimbursement.

He’s withdrawing his protest of a game he protested last week.

Two players left the Hawks and he wondered about getting them back.  Board consensus is that they are still eligible to play in the Cape Cod tournament since they quit on their own, are still in good standing with VSS, and wouldn’t be displacing anyone on the travel team.

Uniforms are not always being worn during games.  Managers need to remind players to wear their VSS hats and shirts.

In a recent game, the ump didn’t call interference on contact between the runner and fielder.  Board agrees that such a call should be made, but also agrees that it’s a tough call to make between accidental or incidental contact and intentional contact.


3.TREASURER’S REPORT


Kevin Conklin reported a balance of $12,734.01 in the league checking account as of July 1st, 2014.  Account activity for the month of June included:

income from sponsorships, a registration fee, and a donation;

returned registration fee and reimbursements for banners and the Falcons jerseys.

Motion to approve the Treasurer’s report was made, seconded, and passed.


4.COMMISSIONER’S REPORT


Bob mentioned the following:

A donation of $250 has been received from a VSS player.

Parity in the league still seems good.

The VSS shirt order is being distributed.

A 55’s travel team has been assembled for a local tournament in August.  A motion to spend $250 to enter the tournament was made, seconded, & passed.

He presented a draft of an end-of-season double elimination tournament setup.  It showed the need to use Henry Park for 2 days.  Weather and make-up games will dictate whether the tournament is single or double elimination.


5.INTERNAL COMPETITION


Bruce Chamberlain commented that the league has lost some players, but the games remain competitive.


Keven Busque had nothing to report on umpires.


6.EXTERNAL COMPETITION


On behalf of Dick Nabel, Bob said there was nothing to report.


7.SOCIAL COMMITTEE


Helen Orr reported that Tim Cromwell has been confirmed as the DJ for the Christmas party.


8.PUBLIC RELATIONS


Bob reported for Dave Bakulski and indicated that thank you notes need to be sent to all VSS sponsors.


9.OLD BUSINESS


None


10.NEW BUSINESS


Kevin Conklin asked if anyone in the league is CPR certified.  No one on the Board knew for sure, but it was noted that EMTs are relatively close by.  Consensus was that no action needed to be taken.


11.NEXT BOARD MEETING


Next meeting is scheduled for Thursday, August 14th, 2014, at 6:15 pm at Vernon Teen Center.  Also, the playoff schedule will be posted on August 15th, and players should reserve the two weeks following the 15th for make up and/or playoff games.


Motion to adjourn was made, seconded, and approved at 7:35 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE JUNE 12, 2014 BOARD OF DIRECTORS MEETING

These minutes were approved at the July 17, 2014 meeting


Commissioner Bob Lathrop called the meeting to order at 6:20 pm.


Board members present:  Dave Bakulski, Keven Busque, Bruce Chamberlain, Kevin Conklin, Bill Gamzon, Bob Lathrop, and Helen Orr


Board members absent:  Mary Gracyalny and Dick Nabel


Players present:  none


1.SECRETARY’S REPORT


The minutes from the last Board meeting held on May 22nd, 2014, were reviewed.  Motion to approve the minutes was made, seconded, and passed.


2.PLAYER COMMENTS


None


3.TREASURER’S REPORT


Kevin Conklin reported a balance of $12,485.55 in the league checking account as of June 1st, 2014.  Account activity for the month of May included:

νincome from sponsorships and registration fees for 2014;

νreturned registration fees and reimbursements for a new American flag, Softball Senior rule books, a clock, spare keys, and umpire pitch count indicator.

Motion to approve the Treasurer’s report was made, seconded, and passed.


4.COMMISSIONER’S REPORT


Bob mentioned that the league is about at the mid-season point with this week’s games, so he wanted to revisit the topic of parity in the league.  He noted that there have been few blowouts with most games being competitive, so league parity seems good.  The consensus of the Board was that no action on parity is necessary at this time.


5.INTERNAL COMPETITION


Bruce Chamberlain commented that the league seems pretty competitive and that there has been an infusion of several good new players.


Keven Busque indicated that the league could use a few more umpires because we are spread thin at times in that regard.


6.EXTERNAL COMPETITION


On behalf of Dick Nabel, Bob reported that Bob Rand and Rich Andrioli are taking over as co-managers of the 65’s travel team.


7.SOCIAL COMMITTEE


Helen Orr said that the Christmas Party is set for December 7th and that Tim Cromwell (player on the Owls) will be providing the music as the D.J.  Discussion on the ticket price ensued.  Motion to set the price at $10 per ticket was made, seconded, and approved.


8.PUBLIC RELATIONS


Dave Bakulski indicated that sponsorships are at approximately the same level as last year.  The new banner which includes new sponsors is now available.


9.OLD BUSINESS


None


10.NEW BUSINESS


Bob opened up a discussion of the checking account balance and what might be done to reduce it.  It was noted that the number of sponsors varies from year to year, so some surplus in the checking account is needed as a hedge against a lean year or two in sponsorship level.  The Board voted earlier in the meeting to have the league pick up more of the Christmas Party cost by reducing the per ticket price.  The league already pays for the total cost of the September picnic.  Another idea is for the league to buy apparel with VSS wording on them, such as T shirts and/or windbreaker type jackets, and offer them at a discounted price to league members.


11.NEXT BOARD MEETING


Next meeting is scheduled for Thursday, July 17th, 2014, at 6:15 pm at Vernon Teen Center.


Motion to adjourn was made, seconded, and approved at 7:05 pm.


Respectfully submitted,

Bill Gamzon



MINUTES OF THE MAY 22, 2014 BOARD OF DIRECTORS MEETING

These minutes were approved at the June 12, 2014 meeting


Commissioner Bob Lathrop called the meeting to order at 6:23 pm.


Board members present:  Dave Bakulski, Kevin Busque, Bruce Chamberlain, Kevin Conklin, Bill Gamzon, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  Mary Gracyalny


Players present:  none


1.SECRETARY’S REPORT


The minutes from the last Board meeting held on April 3rd, 2014, were approved.


2.PLAYER COMMENTS


None


3.TREASURER’S REPORT


Kevin Conklin reported a balance of $10,934.35 in the league checking account as of May 1st, 2014.  Account activity since the last board meeting included:

income from sponsorships and registration fees for 2014;

payment of league fee to Vernon Park and Rec, returned registration fees, and payment to E. Windsor Parks and Rec for end-of-season picnic.

Motion to approve the Treasurer’s report was made, seconded, and passed.


4.COMMISSIONER’S REPORT


Bob mentioned that we have all the equipment needed, plenty of softballs, and 2 umpires at most games.  He thinks the umpires are doing a good job overall.  Based on what he sees in the standings and in the closeness of many games, he indicated that the league seems to be fairly balanced a quarter of the way through the season.  This led to a discussion of the possibility of in-season player transfers to achieve team parity.  It was noted that the strengths or weaknesses of a team’s roster on paper do not always translate to predictable results on the field.  The consensus of the board was to revisit the topic of parity at the mid-season point.


5.INTERNAL COMPETITION


Kevin Busque indicated that there have been a few instances where an umpire was not clear on a rule in a game situation.  When this happens, let him know so that he can review it with the umpires.


6.EXTERNAL COMPETITION


Dick Nabel reported that travel team practice dates on June 14th and August 16th have been approved by Vernon Park/Rec Department.  Approval of a third date is pending.


7.SOCIAL COMMITTEE


Helen Orr said that the end-of-season picnic on September 14th is all set and all paid with the E. Windsor Parks and Rec.


8.PUBLIC RELATIONS


Dave Bakulski gave a final accounting of 2014 sponsors.  There are 15 full and 5 partial sponsorships.  He also said the banner is being updated.


9.OLD BUSINESS


None


10.NEW BUSINESS


None


11.NEXT BOARD MEETING


Next meeting is scheduled for Thursday, June 12th, 2014, at 6:15 pm at Vernon Teen Center.


Meeting was adjourned at 7:15 pm.


Respectfully submitted,

Bill Gamzon


MINUTES OF THE APRIL 3, 2014 BOARD OF DIRECTORS MEETING

These minutes were approved at the May 22, 2014 meeting

Commissioner Bob Lathrop called the meeting to order at 6:22 pm.


Board members present:  Dave Bakulski, Kevin Busque, Bruce Chamberlain, Kevin Conklin, Bill Gamzon, Mary Gracyalny, Bob Lathrop, Dick Nabel, and Helen Orr


Board members absent:  none


Players present:  Rich Andreoli and Paul Davies


1.SECRETARY’S REPORT


The minutes from the last Board meeting held on November 14th, 2013, were approved.


2.PLAYER COMMENTS


None


3.TREASURER’S REPORT


Kevin Conklin reported a balance of $10,194.35 in the league checking account as of April 1st, 2014.  Account activity since the November 14th, 2013, board meeting included:

νincome from Christmas party signups as well as sponsorships and registration fees for 2014;

νexpenses noted in the Commissioner’s Report section of the November 14th board meeting minutes as well as payments for the Christmas party at Maneeley’s and for the league’s insurance premium.

Motion to approve the Treasurer’s report was made, seconded, and passed.


4.COMMISSIONER’S REPORT


Bob indicated that we are good to go for the 2014 season with the purchase of equipment and other supplies as noted in the minutes of the last board meeting.


Bob mentioned Kevin Busque’s wish to get rule books for the league’s umpires.  After a brief discussion about which rule book to obtain, a motion to purchase a dozen Senior Softball Rule Books was made, seconded, and passed.


Bob also mentioned the idea of getting a new flag.  A motion to purchase a flag was made, seconded, and passed.  Rich Andreoli said he would take care of this.


5.INTERNAL COMPETITION


Bruce Chamberlain presented the results of the 2014 survey that was sent to all members in January.  The votes for each survey question were as follows:

1)Single elimination tournament                      15-single    29-double

2)Extended season                                          34-yes        22-no

3)Continue 2 base rule                                     36-yes       19-no

4)Should players be required to run to first      24-yes        28-no


Discussion of these results ensued, out of which a motion to do the double elimination tournament, weather permitting, was made, seconded, and approved.  The consensus of the Board regarding the 3 other survey questions was that no action be taken at this time.


Bruce reported on registrations and team rosters for 2014.  There are approximately 120 players between those returning and those new to VSS.  Bruce passed out the proposed team rosters.  All teams have at least 14 players.  New players were distributed among the teams with an effort to get balance in the league.  A motion to accept the rosters as presented was made, seconded, and approved.


Bruce proposed two rule changes for 2014.  The first change is the elimination of the extra base at home plate, replacing it with a white line.  The second change is allowing a batter to continue to bat on the first foul ball after getting two strikes and calling him out on the second foul ball with two strikes.  After a brief discussion, a motion to accept these two rule changes was made, seconded, and approved.


Bruce passed out copies of the proposed April practice schedule and the proposed 2014 league schedule.  After a brief discussion, a motion to accept the schedules as presented was made, seconded, and approved.


6.EXTERNAL COMPETITION


Dick Nabel indicated that he is willing to be the manager for the 65’s travel team.  A motion to accept Dick’s offer was made, seconded, and approved.


7.SOCIAL COMMITTEE


Helen Orr announced that the end-of-season picnic will be on September 14th.


8.PUBLIC RELATIONS


Dave Bakulski reported that he has obtained 16 full and 7 partial sponsorships so far for 2014.  He is following up with potential sponsors who have not responded to his initial mailing.


9.OLD BUSINESS


None


10.NEW BUSINESS


None


11.NEXT BOARD MEETING


Next meeting is scheduled for Thursday, April 24th, 2014, at 6:15 pm at Vernon Teen Center.


Meeting was adjourned at 7:40 pm.


Respectfully submitted,

Bill Gamzon